Planning, Monitoring and Evaluation
We select appropriate partners in a transparent manner.
Transparent selection systems are needed to ensure identification of partner NGOs that:
- are the most appropriate to achieve the programme objectives
- have the necessary financial and programmatic capacity to manage activities, or can be supported to develop financial and programmatic capacity, and
- are appropriate to work with identified beneficiary communities, including assessment of community credibility.
We plan, monitor and evaluate programmes for effectiveness and in a response to community need.
Efforts to better understand and improve the effectiveness of HIV prevention, treatment, care and support services and programmes have produced an impressive body of knowledge and resources to inform planning, monitoring and evaluation. Programme plans need to set clear objectives, timeframes, performance indicators and reporting requirements, and allocate the financial and human resources needed to meet programme objectives.
Programme objectives and priorities need to be informed by evidence drawing on:
- relevant epidemiological, social and behavioural research data
- relevant programme evaluation findings, and
- assessment of community need, including mapping of available services and programmes to determine gaps in programmes and services or gaps in meeting the needs of particular communities vulnerable to HIV.
Programme plans need to incorporate monitoring and evaluation into the programming planning cycle by:
- setting programme objectives at the outset that are appropriate for monitoring and evaluation of the programme
- developing monitoring indicators and using them to guide systematic collection of information, including qualitative data over time, to assess whether the programme is proceeding according to plan, and whether there are obstacles that need to be addressed
- gathering relevant baseline data as a basis for assessing the progress and impact of programming
- evaluating programmes to assess their quality, efficiency and effectiveness
- regularly utilising data gathered and adjusting programmes over time to ensure flexibility and responsiveness of programming, and
- utilising programme evaluation findings to inform future programmes.
The programme plans of Supporting NGOs need to include technical support for partner NGOs on:
- HIV-related issues as required by specific programmes
- programming design, implementation, monitoring and evaluation, and
- organisational development, including strategic planning, financial and administrative systems, and human resource strategies to promote effective management of staff and organisational learning.